Open Source Summit Japan - Diamond Sponsor Benefits
Thank you for your support of Open Source Summit Japan, taking place this May 31 - June 2 at the Tokyo Conference Center Ariake.
*Last Update: 4/18
- Monday, April 24: Linux.com interview topic and format due (in order to publish pre-event) - DIAMOND ONLY
- Friday, April 28: High resolution logo (outlined vector logo in .ai or .eps format) due to The Linux Foundation - ALL LEVELS
- Friday, April 28: Sponsors to confirm Showcase participation and booth setup (turnkey option or own custom setup) - ALL LEVELS
- Friday, May 5: Booth locations confirmed by The Linux Foundation - ALL LEVELS
- Monday, May 8: Linux.com interview deadline (in order to publish pre-event) - DIAMOND ONLY
- Thursday, May 11: Counter graphics due (.ai format only) - DIAMOND/PLATINUM/GOLD ONLY
- Monday, May 15: Deadline for ordering booth furniture and F&B - ALL LEVELS
- Monday, May 15: Location of shared meeting room confirmed by Linux Foundation - DIAMOND/PLATINUM/GOLD ONLY
- Wednesday, May 17: Press/Analyst List shared with sponsors - DIAMOND/PLATINUM/GOLD/SILVER ONLY
- Monday, May 22 - Thursday, May 25: Pre-conference email blasts sent (secure date in advance; content due 4 days prior to email being sent by The Linux Foundation) - DIAMOND/PLATINUM ONLY
- Thursday, May 25: Earliest date for shipments to be accepted at Tokyo Convention Center - ALL LEVELS
- Monday, May 29: Last day for shipments to be accepted at Tokyo Convention Center - ALL LEVELS
- Wednesday, May 31 - Friday, June 2: Conference dates
- Monday, June 5 - Thursday, June 8: Post-conference email blasts sent, if pre-conference blast not utilized (secure date in advance; content due 4 days prior to email being sent by The Linux Foundation) - DIAMOND/PLATINUM ONLY
Fulfilling Your Sponsorship Benefits
Below you will find all of the information on your sponsorship benefits and how to utilize them:
Logo on Event Website and Onsite Branding
Your logo will appear on the Open Source Summit Japan website(s) and sponsor event signage. If you would like to make a change to either the graphic file, the URL it is directing to, or to your company description, please email your request to Courtenay Pope at firstname.lastname@example.org and Tina Krauss at email@example.com.
Please provide a high-resolution outlined vector logo (.ai or .eps format) by Friday, April 28 to ensure your logo will display clearly on all onsite branding.
Sponsor Registration Passes
Your Diamond sponsorship includes (20) complimentary sponsor passes, which you may use for employees of your company, or gift to customers or colleagues. To register, please go to https://www.regonline.com/OSSJ17 - choose "Sponsor Registration" and enter your unique company access code.
Please note: Each sponsor company has a different access code that has been emailed directly to each main sponsor contact by Courtenay Pope or Tina Krauss, to be distributed accordingly. If you need your sponsor code resent, please email firstname.lastname@example.org and email@example.com.
Anyone from your company that is speaking at these events should use the speaker access code that they received from our Event Content Manager Jillian Hall - please do not register speakers using your sponsor access code.
Speaker & Media Reception Passes
Your Diamond sponsorship includes (10) complimentary passes to the Speaker & Media Reception. This is an exclusive invitation-only event taking place at the Hilton Tokyo Odaiba from 6:00pm - 9:00pm on Thursday, June 1. Your Reception passes may be used by any of your conference attendees. To register for the Reception, please add your Reception code in the "Speaker & Media Reception" section of the Add-on page when registering for the conference.
Please note: Each sponsor company has a different access code that has been emailed directly to each main sponsor contact by Courtenay Pope or Tina Krauss, to be distributed accordingly. If you need your Speaker & Media Reception code resent, please email firstname.lastname@example.org and email@example.com.
20% Discount on Additional Conference Passes
As a Diamond sponsor, you will receive 20% off for any additional conference passes you wish to purchase. To purchase additional passes, please go to https://www.regonline.com/OSSJ17 - choose "Attendee Registration" (NOT Sponsor Registration) and enter the discount code.
The discount code has been emailed directly to each main sponsor contact by Courtenay Pope or Tina Krauss. If you need your discount code resent, please email firstname.lastname@example.org and email@example.com.
Editorial Interview and Article on Linux.com
Increase awareness of company news/stories by working with The Linux Foundation on an interview and article that will be posted on Linux.com within one month of the event (Linux.com receives over 1 million unique visitors each month). Please view the Linux.com Sponsor Guidelines for full details and timelines.
In order to maximize the value of event sponsorship articles for promoting an event and its sponsors, we recommend that articles publish at least two to three weeks in advance of the event date. In order to guarantee this, sponsors must settle on a topic and format for the article no later than five weeks in advance of the scheduled event (in this case Monday, April 24).
For a Q&A article, interviews with a sponsor company’s chosen representative must be conducted no later than three weeks in advance of the scheduled event (in this case Monday, May 8). After these milestones have passed, we will do our best to publish in advance but cannot guarantee it. All event sponsor articles will be published no later than one month after the event has concluded.
Please contact Libby Clark at firstname.lastname@example.org to finalize the details for your interview and article.
15-Minute Keynote Speaking Opportunity
Diamond sponsors have the opportunity to present a 15-minute keynote at the conference pending Program Committee approval and The Linux Foundation signoff on content. Please work directly with Jillian Hall, our Event Content Manager, to finalize all details for your speaking opportunity. The initial information that is needed is: speaker name/bio, talk title, abstract. For inquiries, please contact Jillian at email@example.com.
Pre- or Post-Conference Email Blast
Diamond sponsors have the opportunity to send (1) personalized email (text only) to registered conference attendees (opt-in only) before or after the event.
Please note: The Linux Foundation can not share attendee contact information and thus will send out the email on each sponsor's behalf. Pre-conference emails will be sent between Monday, May 22 - Thursday, May 25 only and post-conference emails will be sent between Monday, June 5 - Thursday, June 8 only. No sponsor emails will be sent the week of the events.
Only one sponsor email may be sent each day. Dates are reserved on a first come, first serve basis. To reserve a date for your Pre-Conference Email, please click the "book now" button below.
To reserve a date for your Post-Conference Email, please click the "book now" button below.
Finalized content (text only) is due at least 4 business days prior to the email being sent. Please send your final content to Courtenay Pope at firstname.lastname@example.org and Tina Krauss at email@example.com.
Onsite Recognition During Opening Keynote Session
Diamond sponsors will be recognized and thanked in the Opening Session on Day 1 of the conference.
Recognition in Pre-Conference Email Marketing
Your company logo and URL will be included in all pre-conference email marketing that is sent to conference attendees.
Social Media Promotion of Sponsorship
Diamond sponsors receive (4) social media mentions from the LF Events Twitter handle before, during and/or after the event. Please contact our PR Manager Dan Brown at firstname.lastname@example.org to schedule your tweets.
Sponsor Designation in Press Releases
Diamond sponsors will be recognized in the body of all event press releases.
Assistance with Press Bookings at Event
We can help you get the most out of your onsite announcement. Please contact Dan Brown at email@example.com for assistance.
Shared Meeting Room
Diamond sponsors will have access to a meeting room that is shared with other sponsors. The room can be booked for (1) 2-hour meeting or (2) 1-hour meetings from 8:00am - 5:00pm, Wednesday, May 31 - Friday, June 2. If you would like to reserve a time slot for your private use, please contact Courtenay Pope at firstname.lastname@example.org and Tina Krauss at email@example.com.
Diamond sponsors will have the opportunity to provide collateral for conference attendees. The collateral will be laid out in a prominent spot near registration. Collateral production and shipping are the responsibility of the sponsor. Please let Courtenay Pope at firstname.lastname@example.org and Tina Krauss at email@example.com know if you will be shipping collateral to the event and send over all shipment tracking numbers.
Keynote Stage Branding
Diamond sponsors will have their company logo prominently displayed on all keynote stage screens.
Access to Event Press/Analyst List
Diamond sponsors will have access to the list of confirmed event press and analysts attending the event. The list will be shared 2 weeks prior to the conference.
Diamond sponsors receive a 10' x 10' booth space at the Sponsor Showcase. Please see the floor plan to select your preferred booth location. Please send your preferred location to Courtenay Pope at firstname.lastname@example.org and Tina Krauss at email@example.com by Friday, April 28. Each booth space includes the following items:
- (1) W1800 counter with custom graphics on front panel
- (2) chairs
- (1) triple socket power strip (100V/500A)
- Conference wireless internet
Additional booth furniture and A/V is available for rent. Please refer to the general Sponsor Guide for details on order deadlines and graphic submissions.
Lead Retrieval Scanners
As a Diamond Sponsor, you will receive (3) lead retrieval devices. Lead scanners may be picked up at the Registration Desk on Wednesday morning after 8:00am and must be returned on Friday afternoon by 4:00pm.
To keep information consistent for all sponsors, updates regarding the Sponsor Showcase will be posted in the general Sponsor Guide. If you have any questions regarding your sponsorship benefits, please contact Courtenay Pope and Tina Krauss.
We look forward to welcoming you to Tokyo!